Getting Started - OSU Constitution

 

 

ARTICLE I – NAME, MISSION STATEMENT, & NON-DISCRIMINATION POLICY

 

SECTION 1 – NAME

 

The name of this student organization is ROGUE (Reaching Out for God’s Ultimate Experience) Campus Ministry of The Ohio State University.

 

 

SECTION 2 – MISSION STATEMENT

 

We, the members of ROGUE Campus Ministry, are a unified body of students dedicated to the search for God's purpose in our lives. This often means that we can not be followers; rather, that we must set ourselves apart from what is considered to be the norm (to become ROGUE). We welcome all who want to obey what Jesus called the greatest two commandments; to love God and one another. Our goal is to exemplify God's love to all those affiliated within The Ohio State University, our community, and our world. We are grounded in Holy Scripture, built upon the teaching of Jesus, and strengthened by personal devotion. We know that God has a purpose for your life! Join the student of ROGUE Campus Ministry as we embark on a journey for God’s ultimate experience.

 

 

SECTION 3 – NON-DISCRIMINATION POLICY

 

Participation in the activities sponsored by this organization shall be open to all.  This means not limited on the basis of race, color, creed, religion, sexual orientation, national origin, gender, age, handicap, or veteran status.

 

Holding office in this organization is open to all OSU students, and shall not be limited on the basis of race, color, sexual orientation, national origin, gender, age, handicap, or veteran status. Because this organization is religious in nature and dedicated to teaching students to follow Holy Scripture, leadership will be open only to those in agreement (both in word and deed) with the religious creed and practices of this organization.

 

Our primary focus is to serve and reach out to OSU students, but our ministry is open to anyone with a like-minded focus and a desire to be involved. We welcome participation of students from other campuses and the surrounding Columbus regions.

 

Although we are an organization founded on Apostolic-Pentecostal Doctrine, we stand in unity with other evangelical Christian groups on campus and support their efforts both in thought and action.

 

 

 

 

SECTION 1 –ACTIVE MEMBERS

 

Any individual may participate as an Active Member in the events and programs sponsored by this organization.

 

 

SECTION 2 –VOTING MEMBERS

 

In order to become a Voting Member of this student organization, an individual must be an enrolled student at The Ohio State University. This individual must have been actively involved in 50% of ROGUE Campus Ministry’s activities* in the previous quarter at The Ohio State University or have been actively involved in 50% of the activities* in a similar organization** in the previous three months of the academic year.***

 

 

SECTION 3 –OFFICERS

 

In order to be elected an Officer of this student organization, an individual must meet the requirements of a Voting Member, but must also be an enrolled student at The Ohio State University Main Campus.  They must also have actively been involved in 75% of ROGUE Campus Ministry’s activities* in the previous two quarters at The Ohio State University or have been actively involved in 75% of the activities* in a similar organization** in the previous academic year. The Officers will remain Voting Members throughout their tenure.***

 

 

*Activities include but are not limited to meetings and fundraisers.

 

**Similar organization refers to any organization that is deemed appropriate by a majority of the ROGUE Campus Ministry Officers when an Active Member qualifies to become a Voting Member.

 

***Any student at The Ohio State University that wishes to become a Voting Member; however, does not meet the qualifications, can submit a written request to become a Voting Member.  Upon a unanimous acceptance by the ROGUE Campus Ministry Officers the student will become a Voting Member.  If this individual is an enrolled student at The Ohio State University Main Campus the he/she will be eligible to become an Officer.

 

 

 

 

SECTION 1 – PRESIDENT: DUTIES AND TERMS OF OFFICE

 

The duties of the President are but are not limited to:

1. Complete Presidential training
2. Manage online content for organization
3. Coordinate meetings and events
4. Primary contact for student organization
5. Corresponds on behalf of organization
6. Maintains contact with faculty advisor
7. Communicate with organization membership
8. Maintain roster

 

Upon the election of a new President, he/she will serve a twelve-month term.  The maximum number of terms allowed to be served by one individual, as President is two full twelve-month terms.

 

 

SECTION 2 – VICE-PRESIDENT (OTHER OFFICER): DUTIES AND TERMS OF OFFICE

 

The duties of the Vice-President are but are not limited to:

1. Complete Presidential training
2. Complete Treasurer training
3. Assist President and Treasurer
4. Temporary fulfill duties of an officer in the absence of the President or Treasurer. Upon the election and training of a new President or Treasurer the Vice-President will be reinstated as the Vice-President.
5. In the instance of an extended absence of either the President or Treasurer the Vice-President will be instated to that office until the next election.  At this point the President will appoint a new Vice-President that will be confirmed by the Treasurer.

 

Upon the election of a new Vice-President, he/she will serve a twelve-month term.  The maximum number of terms allowed to be served by one individual, as Vice-President is two full twelve-month terms.

 

 

SECTION 3 – TREASURER: DUTIES AND TERMS OF OFFICE

 

The duties of the Treasurer are but are not limited to:

1. Request all funds
   1. http://ohiounion.osu.edu/studentorgs/orgs_funding.asp
2. Complete all audit forms
3. Responsible for organization budget and account
4. Steward of student money
5. Example of financial wellness

 

Upon the election of a new Treasurer, he/she will serve a twelve-month term.  The maximum number of terms allowed to be served by one individual, as Treasurer is two full twelve-month terms.

 

 

 

 

SECTION 1- CONDUCTION OF ELECTION

 

The existing Officers will conduct the nomination and election process according to the statutes set up by this constitution. It is also the responsibility of the Officers to attempt to notify all Voting Members at least two weeks prior to the election.

 

 

SECTION 2 – TIME

 

Annual election of officers will be held on the second meeting of Spring Quarter if at least two-thirds of Voting-Members are present.

 

 

SECTION 3 – ELECTION OF OFFICERS

 

On the designated election meeting, existing officers will collect an anonymous nomination on a paper ballot from each of the Voting Members present. The nominations will be counted and verified by each officer*.  The two Voting Members with the most nominations for the specified Office will then be notified by the existing Officers. An anonymous ballot election will be held immediately following the notification of the nominees**. Each Voting Member will cast only one ballot. The ballots will be counted and verified by each officer***.  The nominee who receives the most votes will then be instated to their elected position at the beginning of the following Summer Quarter****.  Anonymous nominations and elections for President will be held first. Then following the election of the President-elect, the nomination and election process for Vice-President will take place. Following the election of the Vice-President-elect, the nomination and election process for Treasurer will take place.

 

*In the instance that only one Voting Member is nominated to an Office he/she will be instated into the Office without an election.

 

**If either of the nominees wishes to do so, they may withdraw themselves from the election process. At this point a new nomination process will take place.  Also if a nominee is not present it will be presumed that they wish to accept their nomination.

 

***If a serving officer is conducting an election in which he/she is on the ballot, they will not participate in the process of counting and verifying ballots.

 

****In the instance that the two nominees receive the same number of votes, then a new election process will be conducted. In which only the existing Officers will participate.

 

 

SECTION 4- SPECIAL ELECTIONS

 

Any circumstances that would require a special election of an officer (the resignation or the removal of an Officer) will be conducted according to ARTICLE VI.

 

 

 

 

The advisor of this student organization must be a member of The Ohio State University faculty or a member of the administrative and professional staff.  He/she must also be in agreement with the stated purpose and beliefs of this organization.

 

The duties of the advisor are but are not limited to:

1. Primary resource for the organization
2. Complete Advisor Certification
3. Approve organization annually
4. Approve all funding requests
5. Co-signer on organization account

 

This position will be appointed by the President and confirmed by the Vice-President.  The position of Advisor will be held for a term of one year; holding that it is unanimously agreed upon, the Advisor will be reinstated annually at the second meeting of the Spring Quarter.

 

There is no limit to the amount of terms that may be served by an Advisor.

 

 

 

 

Voting Members, Officers, and Advisors should be expected to meet certain standards and conduct themselves in a way that reflects well on the organization. In the event that a Voting Member, an Officer, or an Advisor does not meet those expectations, this organization has established these procedures for removal.  However, Voting Members, Officers, and Advisors are protected under our non-discrimination policy stated in ARTICLE I.

 

 

SECTION 1: REMOVAL OF OFFICERS

 

In the instance that an Officer is dissatisfied with the actions of another Officer, he/she will address their concerns with the Advisor. After discussing his/her concerns with the Advisor he/she may submit a request for removal of the other Officer.  The Advisor will present the submitted concerns and the request for removal to the Voting Members at a meeting specified by the Advisor*.  After presenting the submitted concerns the Advisor will ask the present Voting Members if they would like to remove the Officer that the request for removal had been submitted against.  The Voting Members will indicate their decision on an anonymous ballot, which will be collected by the Advisor.  If two-thirds of the attending Voting Members indicate that they approve of the removal of the indicated Officer, then that Officer will be immediately removed.  Their position will be filled according to ARTICLE VII.

 

*The presentation of the concerns to the Voting Members should take place within three weeks of the first submission of a request for removal by an Officer. Also at least 50% of Voting Members must be present for an anonymous ballot to be taken to remove an Officer. It is the responsibility of the Advisor to attempt to notify all Voting Members at least one week prior to the time of the meeting.

 

 

SECTION 2: REMOVAL OF VOTING MEMBERS

 

In the instance that an Officer is dissatisfied with the actions of a Voting Member, he/she will address their concerns with the other Officers. After discussing the concerns the Officer may submit a request for removal.  If one of the other Officers agree(s) that the Voting Member should be removed then that member will automatically loose their voting privileges and be removed from the roster by the President.

 

 

SECTION 3: REMOVAL OF ADVISOR

 

In the instance that an Officer is dissatisfied with the actions of the Advisor, he/she will address their concerns with the other Officers. After the discussion of the concerns the Officer may submit a request for removal.  If all Officers unanimously agree that the Advisor should be removed then the Advisor will be notified of their removal. 

 

 

 

 

SECTION 1: REPLACING THE PRESIDENT

 

Any circumstances that would call for the replacement of the President (including but not limited to resignation or removal) the Vice-President would then be instated as President.

 

 

SECTION 2: REPLACING THE TREASURER

 

Any circumstances that would call for the replacement of the Treasurer (including but not limited to resignation or removal) the Vice-President would then be instated as Treasurer.

 

 

SECTION 3: REPLACING THE VICE-PRESIDENT

 

Any circumstances that would call for the replacement of the Vice-President (including but not limited to resignation, removal, or  replacement of another Officer) the position would be fulfilled by a Voting Member appointed by the President and is confirmed by the Treasurer.

 

 

SECTION 4: REPLACING THE ADVISOR

 

Any circumstances that would call for the replacement of the Advisor (including but not limited to resignation or removal) a new Advisor will be chosen according to ARTICLE V.

 

 

 

 

SECTION 1: BUSINESS MEETINGS

 

There will be a minimum of one mandatory business meeting every academic term excluding summer.  A business meeting will require at least half of the Voting Members to be present.  The activities that will take place at a business meeting are but are not limited to proposed amendments, discussions of the group’s financial wellness, and elections.  It is the responsibility of the President to organize the time and place of the business meetings; and it is the responsibility of the Officers to attempt to notify all Voting Members of the business meeting.*

 

 

SECTION 2: GENERAL MEETINGS

 

The President according to his/her choosing will organize general meetings. The activities that will take place at a general meeting are but are not limited to Bible study, prayer, and social interaction.*

 

*If the Vice-President, Treasurer, or Advisor deems it necessary to arrange a business or general meeting then they may do so upon the approval of an Officer.

 

 

 

In the instance that the leaders of ROGUE Campus Ministry unanimously agree or in the instance that The Ohio State University deems it necessary that this organization be dissolved, it's assets will be given to a non-profit organization.  The organization that the assets are donated to will be chosen by a majority vote between the Officers of ROGUE Campus Ministry at the time of dissolution.

 

 

 

The finances of this organization shall be handled according to the guidelines set forth by the Ohio Union of The Ohio State University.*

 

*This organization is required to have a balanced budget at all times and is prohibited from acquiring debts at any time in it's existence.

 

 

 

 

The current Officers and the Advisor may amend the Constitution with the ratification of the Voting Members. Any such change shall be communicated to the membership at least seven days before such change shall take effect*.

 

Proposed amendments should be in writing and should only be approved at business meetings that fall under the definition given in ARTICLE VIII.  The term business meeting used in ARTICLE XI falls underneath the same definition as the term business meeting used in ARTICLE VIII.

 

 

SECTION 1: PROPOSED AMENDMENT BY OFFICER(S)

 

If an Officer believes that an amendment is needed then he/she should submit a written amendment to the other Officers.  If another Officer agrees to the proposed amendment then it will be ratified at the next business meeting if it receives approval by two-thirds of the attending Voting Members.  If all Officers agree to the proposed amendment then it will be ratified at the next business meeting if it receives approval by half of the attending Voting Members.*

 

SECTION 2: PROPOSED AMENDMENT BY ADVISOR

 

If the Advisor believes that an amendment is needed then he/she should submit a written amendment to the Officers.  If an Officer agrees to the proposed amendment then it will be ratified at the next business meeting if it receives approval by three-fourths of the attending Voting Members.  If two Officers agree to the proposed amendment then it will be ratified at the next business meeting if it receives approval by half of the attending Voting Members.*

 

 

*Voting Members will show their approval or disapproval for an amendment by saying so on an anonymous ballot. It is the responsibility of the Officers to collect and count the ballots immediately after all Voting Members have submitted their ballots.  The resulting ratification or rejection of the proposed amendment will be announced immediately following the vote.

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